Construction Progress Report Template (Free)
A good construction progress report keeps homeowners informed, protects builders from disputes, and creates a professional record of every jobsite visit. Here's what to include, how to structure it, and how to automate the entire process.
What to Include in a Construction Progress Report
Whether you're building a custom home, remodeling a kitchen, or adding a room, every progress report should capture the same core information. This creates a consistent, professional record that homeowners trust and that protects you if questions come up later.
Jobsite Photos
3-5 photos per visit showing current state, progress since last visit, and any notable details. These are the most valuable part of any report.
Phase & Checklist
Current construction phase (framing, rough-in, finishes, etc.) and which checklist items were completed during this visit.
Notes & Observations
What happened today, what's coming next, any decisions needed from the homeowner. Keep it brief — 2-3 sentences is plenty.
Weather & Date
Timestamp and weather conditions. Critical for documenting delays, scheduling decisions, and creating a clear timeline.
Schedule Status
Are you on schedule, ahead, or behind? Homeowners want to know. A one-sentence update prevents anxiety.
Downloadable Format
Reports should be shareable as a PDF or web link — not buried in a text thread the homeowner can't find later.
Sample Progress Report Structure
Here's a template you can copy for manual reports. Each entry follows the same format so homeowners know exactly what to expect.
Header
Project: [Client Name] Residence
Date: [Date] · Time: [Time]
Phase: [Current Phase]
Weather: [Conditions] · [Temperature]
Photos
[Attach 3-5 photos from today's visit]
Notes
[2-3 sentences: what was done, what's next, any decisions needed]
Checklist
✅ [Completed item 1]
✅ [Completed item 2]
☐ [Upcoming item]
Schedule
[On schedule / Ahead by X days / Behind by X days — reason]
This works well for occasional reports, but filling this out manually for every visit gets old fast — especially when you're on the tools all day. That's why most builders either stop doing it or switch to a tool that automates it.
How Often Should You Send Progress Reports?
Every visit
Ideal. Even a quick 90-second photo update builds trust. Homeowners overwhelmingly prefer too much communication over too little.
Weekly
Minimum for active projects. If you're on site 3-5 days a week, pick one day for a summary report.
At milestones
Foundation poured, framing complete, roof on — these are the moments homeowners care most about. Never skip these.
Automate Your Progress Reports With Kingpost
Instead of manually writing reports, taking screenshots, and emailing PDFs, Kingpost lets you snap a few photos on site, tap a checklist, and hit submit. Weather is logged automatically. The homeowner gets a beautiful, live journal they can check anytime — no login required. You can also generate professional PDF reports with one click.
It takes 90 seconds per visit and works offline for sites with bad cell service. Built for custom home builders, remodelers, and renovation contractors.